IN THIS ARTICLE
The Import Class Display Names File gives admins an easy way to manage the naming of classes that appear in Gradient. Class Display Names are optional and provide a more readable alternative to the original class name.
Access Import File Template (Import Class Display Names tab)
From Admin Mode, select the Classes OR More > Imports tab to access and click a blue New button. From the drop-down menu, select Import Class Display Names. From the Import Class Display Names pop-up window, click the linked import file template text to make a copy of the Import File Template as a Google Sheet.
To use the Import Class Display Names tab, click the drop-down arrow in the tab > Copy to > New spreadsheet, to copy only the Import Class Display Names tab to a new sheet before populating your data OR Download the tab as a .CSV file after you have populated your data.
Make a copy of the Import File Template (Import Class Display Names tab) as a Google Sheet, or create your own file using the Import Class Display Names File Format section below.
File Format (Required Columns)
|Create or Edit Terms in Gradient prior to creating your import file so that you know both the Term_ID to include in the file and have verified the dates for terms that will be associated with the classes being imported.
|School names are already pre-loaded but the School_ID needs to be edited by a Gradient Leader. The School_ID is a label used in the import file to associate each row of data to a school (School IDs may be a numeric code from your SIS or could be an acronym for a school).
Class_IDs must be unique per section; otherwise, all students will get lumped into the same class. Use a unique class number (typically section # from your SIS) to identify a class (unique # within a term).
TIP! Concatenate the Class ID with the Period number to create a unique ID. For example, put Class ID 12345 and Period #2 together like this: 12345-2. The Class_ID will not show for staff. It is a unique identifier that will appear within Admin Mode and will allow for updates to Class_Name and Class_Period if needed.
|*OPTIONAL - Included to allow staff to differentiate between classes that may have similar Class Names. This field will display to staff and students.
NOTE: *OPTIONAL = Optional column to populate with data, column header must be in the file.
Run Class Display Names Import
There are 2 ways to import the Import Class Display Names File:
- From Admin Mode, click the More tab to reveal the drop-down menu > Imports > New button > Import Class Display Names.
- OR reference Class Display Names - Import Class Display Names.
NOTE: If your rosters are being automatically synced nightly into Gradient, review the Admin Mode Settings for Imports to enable the setting to Ignore Class Display Names before running the Import Class Displays Names File.