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The Import Staff File can be used to import staff members who do not have classes rostered to them (non-teachers) and were not brought into Gradient by the Combined Import File.
Access Import File Template (Import Staff tab)
From Admin Mode, select the Staff OR More > Imports tab to access and click a blue New button. From the drop-down menu, select Import Staff. From the Import Staff pop-up window, click the linked import file template text to make a copy of the Import File Template as a Google Sheet.
To use the Import Staff tab, click the drop-down arrow in the tab > Copy to > New spreadsheet to copy only the Import Staff tab to a new sheet before populating your data OR Download the tab as a .CSV file after you have populated your data.
Make a copy of the Import File Template (Import Staff tab) as a Google Sheet, or create your own file using the Import Staff File Format section below.
File Format (Required Columns)
|List staff member's first name
|List staff member's last name
|List staff member's email address
List staff member's unique ID. Staff IDs can not be recycled from year to year. TIP: We recommend using a unique Staff ID from your SIS (not an email) to enable staff updates (even if last names or email domains change later).
Run Staff Import
There are 2 ways to import the Import Staff File:
NOTE: If you are importing staff across more than one school, make school-specific files and select the school from the Schools tab before completing the steps below.
- From Admin Mode, click the More tab to reveal the drop-down menu > Imports > New button > Import Staff.
- Or reference Add Staff - Import Staff Using a File.