IN THIS ARTICLE
Classes are connected to a Class_ID, an academic year, one term, one school, and a primary teacher. Classes may be added to Gradient manually, as described in this article, or via a rostering method.
TIP! Before creating a new class, it’s always a good idea to search the class name from the Classes tab (with term filters set to all) to see if the class already exists or to look for the naming convention used. Classes may be created manually for impromptu student groupings (like a practice SAT group, an after-school program, or an intervention group) and assigned to a staff member using existing students.
Classes being added or edited within Gradient will include the following details. The associated field from the Import Classes File is noted with parenthesis:
|Verify or update a term to connect the class, all students, and all assignment data to the term selected.
Verify or update the school. This selection connects the classes and students to the correct school. It also allows leaders to see class data correctly in School Reporting Mode.
|Primary Teacher (Staff_ID)
|Verify or update the teacher. The primary teacher is the only teacher's name displayed on reports throughout Gradient.
|Verify or update the class name. Whatever is typed here will appear within Gradient in a list view for teachers to print forms, assign online access, and view reports.
|Unique ID (Class_ID)
|Verify or update the Class ID. This is required to help align a class name with the section IDs typically used in the SIS or to mass update an import file.
|*OPTIONAL - Verify or update the class period to help the teacher choose the correct class for printing forms, assigning online access, and transferring grades.
|Display Name (Class_Display_Name)
|*OPTIONAL - Verify or update the class display name to allow staff to differentiate between classes that may have similar names. This field is displayed for staff and students.
Verify or add any staff members as co-teachers. Use the Search field to type a staff member's first or last name and select as many co-teachers as needed. Learn more about Co-Teacher next steps.
NOTE: *OPTIONAL = Optional column to populate with data, column header must be in the file.
Add a Class Manually
From Admin Mode, select the Classes tab.
1. Choose the New button.
2. Select Create New Class from the drop-down menu.
3. Complete the Class Details below and select SAVE to exit the New Class window.
To import a list of classes without student association or to update several existing classes at once, use the Import Classes File. This method will require additional manual work within Gradient to connect the Import Classes File to students.
TIP! For an initial file import to start the year or a new term, use the Combined Import File to connect classes to terms, schools, staff, and students simultaneously.
From Admin Mode, select the Classes tab. Select the blue New button, and choose Import Classes from the drop-down menu.
- Use the required Import File Template (Import Classes tab).
- Select or drag the Import Classes file and choose Next.
- Verify that the changes shown are correct (and resolve any errors in the file) before clicking Next.
- Click Run Import.
- The Classes tab will now show the imported classes.
Edit Class Information
Reasons to edit a class may include changing the teacher of record, adding a co-teacher, or changing the display name of the class. To edit a class, follow the steps below:
1. From within Admin Mode, select the Classes tab.
2. Check the box before a class name to reveal the Edit icon in the toolbar on the right. Select Edit.
3. Verify or edit the class details and choose SAVE.