Changing Roster Methods - GradeCam

Changing Roster Methods

IN THIS ARTICLE

1. Roster Data Pre-requisites
2. Clever -> Classlink Switch
3. Classlink -> Clever Switch
4. Sync Method -> Manual Rostering
5. Re-launching Gradient with Staff

If you are switching your rostering method, we highly recommend that you wait until the end of the academic year or at the very least a term (when grades are finalized).

A new roster method import mid-year would “duplicate” any information and make Gradient nearly impossible to use for staff.

A mid-year roster switch means that currently imported staff, classes, and students with their unique IDs would continue to show along with the new information for teachers who are trying to print forms for assignments, assign online access, and transfer grades for classes.

Contact support@gradecam.com for additional guidance a couple of weeks prior to a desired change in rostering methods or read on below:

Roster Data Pre-requisites

Before making a switch to any new rostering method, verify that the data stored in Gradient matches the data that would be coming from your new source. Here are some places within Gradient to check:

STAFF

Staff Tab

Verify that Staff ID and Email are in the same format from both rostering methods. Mismatches will cause duplicates and loss of access to data.

STUDENTS

Students Tab

Verify that Student ID is in the same format from both rostering methods. Mismatches will cause duplicates and loss of access to data.

Clever -> Classlink Switch

Confirm staff emails (and IDs) and student IDs in Gradient from Clever match the staff emails and IDs mapped for the new Classlink rosters. Additional steps to switch include:

Disconnect the old Clever sync

Follow the Classlink Sync article

Email support@gradecam.com when you're ready for us to enable the new Classlink sync. Expect at least a 24-48 hour turn around to give your team time to correct any errors on your end before re-launching.

Classlink -> Clever Switch

Confirm staff emails (and IDs) and student IDs in Gradient from Classlink match the staff emails and IDs mapped for the new Clever rosters. Additional steps to switch include:

Disconnect the old Classlink sync

Follow the Clever Sync article

Email support@gradecam.com when you're ready for us to enable the new Clever sync. Expect at least a 24-48 hour turn around to give your team time to correct any errors on your end before re-launching.

Sync Method -> Manual Rostering

Confirm the staff emails (and IDs) and student IDs previously used in Classlink or Clever match in your manually created file import, then follow the steps below:

Disconnect the Classlink or Clever sync

Email support@gradecam.com to let us know that the sync can be disconnected on our end as well.

The Gradecam Support team will create a Tier 2 ticket request to allow editing of previously synced data which may take 24-48 hours to process before any manual rostering changes or updates can be made.

Once you receive confirmation that synced rostering data has been disconnected, a Gradient Leader can complete the steps for a combined import.

Re-launching Gradient with Staff

Gradient Leaders can review the Gradient Leader Welcome Resources and Support at Every Stage presentation to determine how much support is needed from Gradient for a re-launch

When ready, a Gradient Leader can use the Send Login Invite feature within Gradient to give staff access or re-purpose the BTS email template to explain the new login method.

For training, Gradient leaders can use the Teacher Welcome Resources or purchase training using the PD Packages

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