Staff Import

The Staff Import will populate the Staffs’ first name, last name, unique ID and staff email in the Staff tab area without having to create a full data file. This will not assign the staff to any classes or students. If only a Staff Import is done in the account, the staff will need to manually add their own classes and students. GradeCam recommends the Combined Import for the account set up.

The Data File that was extracted from the Student Information System (SIS) can be used for the Teacher Import.

The Staff Import file should include the following data fields:

  • Staff First Name – List staff member’s first name  
  • Staff Last Name – List staff member’s last name 
  • Email Address – List staff member’s email address (Note: A staff email is required to be able to connect the staff to the school/district account with an Invitation Email).
  • Staff Unique ID – A name or number the school/district uses to identify a staff member (optional) 

Note: This option is not available on free or paid single-teacher accounts. Please contact sales@gradecam.com to upgrade to a school or district license.

Import Staff File

Note: The same data file extracted from the SIS for the Combined Import can be used for the Staff Import. Either a file can be extracted with just the staff information from the SIS or manually create a spreadsheet with the required fields for the import.

In Admin Mode, select "Staff" tab on the home page.

Select the "New" button and choose "Import Staff" from the drop-down menu.

Select or drag the staff file created (formatted .csv, .tsv, .xls or .xlsx).

Select the row from the data file that contains the field header information and then select the "Next" button.

If the file does not have a header row, select "No Header" from the drop down menu.

Select the correct column with the "Staff" information for each field from the drop-down menus and then select the "Next" button.

Preview the changes listed and then select the "Run Import" button.

You will be asked to verify that you want to run the import before moving on to the next step.

Once the import has been completed successfully select the "Done" button.

If the staff member is to have any account roles with permissions, a system admin can add those permissions. See "Manage Roles".

Staff Invites

Once the Staff Import has been successfully completed, the system admin will want to send out the Staff Invitation Emails to allow the staff to join the school/district GradeCam account. Once the invitation email has been accepted, the classes and students will be available for the staff in Teacher Mode.