Access Group Overview

Access groups provide staff additional permissions beyond teacher mode. Most Gradient users will already have all the access and permissions they need based on school/district-managed rostering and default teacher mode (to create, deliver, score, and analyze assignments). However, staff that aren’t rostered or need expanded access to Gradient may be given additional permissions or be added to a bundle of permissions for their role, via an access group. Read on to learn more.

What are the default access groups?

There are 3 default access groups:

System Administrator members are:

  • The GradeCam contact for renewal, major support issues, product, and resources

  • Associated at the district level whether or not the Gradient subscription is for one or many schools

  • Able to see all schools, staff, classes, and student data

  • Able to manage staff access and settings across the subscription and can delegate management of Gradient to others

  • School Support members are:

  • Typically the Roster Leads associated to one or more schools (should be given to the staff who manage Clever, ClassLink, or the SIS

  • Associated at the district level whether or not the Gradient subscription is for one or many schools

  • Able to see associated schools, staff, and student data

  • Have most permissions with the ability to manage rosters, term settings, and user access

  • Instructional Leader members are:

  • School Administrators, School Leaders, or Coaches who typically lead PLC, common assessment, or data analysis activities

  • Able to see associated schools, staff, and student data

  • Have some permissions with the ability to manage assignment sharing groups, data analysis visibility, and troubleshooting. No permissions for roster management are given to this access group.
  • How do I manage access groups?

    To manage access groups and permissions for other staff, visit your account menu and choose Admin Mode. If you are a Gradient System Administrator you will see Access Groups in your toolbar or More menu. To learn more visit:

  • Manage Access Groups

  • Delegate Access Group Management (coming soon)
  • FAQs for Access Groups


      What permissions belong under each default access group?
  • Review Gradient Permissions here.


    • I can't add a staff member to an access group, what am I missing?
  • Verify the staff member has been added to Gradient and has accepted their invite.


    • I was a GradeCam Admin prior to July 2022, do I have to do anything differently now that Access Groups have been released?
  • The choice to manage access groups is yours. The default roles of Role Admin, Roster Admin, School Reporting, and HelpDesk (available prior to July 2022) were automatically transitioned over for all subscriptions and users. A System Admin would only need to manage staff membership to those former roles if they were not meeting leadership needs or if staff roles have changed.